AI-powered automations, voice agents, and workflow systems built with n8n, Make.com, and Vapi.ai — so your team stops repeating work and starts scaling.
I combine automation platforms, AI, APIs, and webhooks to remove repetitive work — and connect the tools your business already uses.
AI agents that call leads within 60 seconds, qualify them in natural conversation, and book appointments — fully automated.
Connect the steps your team repeats every day — onboarding, follow-ups, notifications — and eliminate manual handoffs entirely.
CRMs, forms, spreadsheets, email, calendars, and custom APIs — connected into one reliable pipeline, no copy-paste needed.
Invoice reminders, tax deadline alerts, client onboarding, and document collection — built with accounting business logic, not just code.
Most automation freelancers start with tools. I start with the workflow — because I'm also studying Chartered Accountancy. That means I know what an inefficient approval chain looks like, where cash flow bottlenecks form, and how accounting firms actually operate.
Real automations across AI voice agents, lead pipelines, accounting, healthcare, and business operations.
A lead fills a form → n8n triggers instantly → Vapi.ai places an outbound AI voice call → GPT-4o mini qualifies the lead in a natural conversation → appointment booked to Google Calendar → confirmation sent via Gmail. Zero human involvement.
The AI agent calls the lead, introduces itself as "Alex", asks qualifying questions, collects preferred appointment time, and books directly — all in under 3 minutes. Client gets a Calendar invite and Gmail confirmation automatically. Being deployed for real estate agencies and dental clinics.
📌 Deployment Note
This system is actively being adapted for real estate agencies and dental clinics — two industries where lead response time directly impacts revenue.
Lead fills a form → data stored in Google Sheets → AI writes a personalized welcome email → sent via Gmail. Zero manual effort.
Test lead "Sara" (Real Estate, UK) submitted at 7:18 PM — personalized email referencing her UK home search goal delivered by 7:19 PM. 60 seconds, zero manual effort.
Multi-step follow-up sequence that sends personalized messages based on where the lead is in the pipeline — no manual chasing.
Ran internally on a 20-lead test pipeline — all 3 follow-up stages triggered correctly within defined time windows, zero missed contacts.
Scrapes each company's live website → Gemini AI writes a hyper-personalized cold email based on real content → saves to Google Sheets. No templates.
Running this workflow for my own outreach — generates emails that reference each company's actual services, product descriptions, and copy.
Client onboarding emails, tax deadline reminders, and AI-personalized follow-ups — designed specifically for the CA firm workflow.
Covers 3 core pain points for accounting firms: new client onboarding (zero-touch), FBR & corporate tax deadline alerts (30/7/1 day), and payment follow-ups.
Handles inbound queries, classifies tickets by topic and urgency, auto-responds to common issues, and routes complex ones to a human — 24/7.
Built and tested on an e-commerce FAQ set — correctly classified 90%+ of test queries and escalated the rest without false positives.
Captures real estate leads, scores them with AI based on intent signals, and sends timed personalized follow-up sequences until a booking is made.
Designed for agencies where agents manually chase leads — this system handles all follow-up for 30+ days automatically until a response or booking.
Books, confirms, and reschedules patient appointments automatically — AI-powered reminders via email/SMS, zero manual coordination for clinic staff.
Covers the full cycle: booking confirmation, 24-hour reminder, same-day reminder, and automatic reschedule flow when a patient cancels.
Webhook triggers on new lead → appended to Google Sheets → instant Gmail notification to the business. Simple, reliable, zero missed leads.
AI chatbot trained on your business FAQs — handles common queries 24/7 and escalates edge cases to your team automatically.
Configured with a 40-question FAQ set — correctly handles routine queries and escalates anything outside scope with full context passed to the human agent.
Uzair Ahmad is the founder of The Prob Solvers AI — a Chartered Accountancy student and automation specialist building practical systems with n8n, Make.com, Vapi.ai, and AI.
The CA background isn't just a credential — it's a different way of looking at a workflow. Before choosing any tool, I map the process: where time is lost, where errors compound, where automation actually adds value versus where it adds complexity.
Have a repetitive process, disconnected tools, or a workflow that's costing your team time? Tell me what you want to automate — I'll start from the business problem, not the technology.